Privacy Policy

1. Who We Are

Hibiscus Coast Naturists is a social group based in the Hibiscus Coast and Rodney District, Auckland, New Zealand. We are not a registered company or incorporated society; we are an informal community group of naturist enthusiasts.

For privacy enquiries, contact us through the contact form on our website.

2. What Personal Information We Collect

We collect only the minimum information necessary to communicate with you and manage group membership. This may include:

• Your first name (and last name if provided)
• Your email address
• The content of messages you send us via our contact form
• Your membership type and joining date (for members)
• Emergency contact information (for members attending events, where requested)

We do not collect payment card details, government ID numbers, or sensitive financial information through this website.

3. How We Collect Information

We collect personal information only when you voluntarily provide it to us, specifically:

• When you submit an enquiry through our website contact form
• When you communicate with us by email or in person
• When you join the group and complete a membership form
• When you register for or attend an event

We do not use automated data collection tools, tracking pixels, or third-party analytics services that collect personal data.

4. How We Use Your Information

We use your personal information only for the purposes for which it was collected:

• To respond to your enquiry or message
• To process and manage your group membership
• To notify you of upcoming events and group news
• To maintain contact with active group members
• To meet any legal obligations we may have

We will not use your information for any purpose incompatible with the reason you provided it. We will not send you unsolicited marketing communications.

5. Storage & Security

Your personal information is stored securely. We take reasonable precautions to protect it from unauthorised access, loss, or misuse, including:

• Restricting access to personal data to group administrators only
• Storing digital records using password-protected services
• Using secure (HTTPS) connections on this website

While we take these steps seriously, no method of data storage or transmission is completely secure. We cannot guarantee absolute security, but we will notify affected individuals promptly in the event of a privacy breach that is likely to cause harm, in accordance with the Privacy Act 2020.

6. How Long We Keep Your Information

We retain personal information only as long as it is needed for the purpose it was collected:

• Enquiries (non-members): contact form submissions are retained for up to 12 months after the last contact, then deleted.
• Members: membership records are retained for the duration of your membership and for up to 3 years afterwards, in case of future enquiries or legal obligations.
• Event records: attendance records may be retained for up to 2 years for safety purposes.

7. Sharing Your Information

We treat all member and enquirer information with strict confidentiality. We do not sell, rent, or trade personal information. We will not share your personal information with third parties except in the following limited circumstances:

• With your explicit consent
• Where required by New Zealand law or a court order
• Where necessary to protect the safety of you or others

We do not share member lists with other naturist organisations, including the NFNZ, without individual consent.

8. Your Rights Under the Privacy Act 2020

The New Zealand Privacy Act 2020 gives you the right to:

• Access the personal information we hold about you
• Request correction of any personal information that is inaccurate or incomplete
• Request deletion of your information (where we have no legal obligation to retain it)
• Be informed of how your information is used
• Lodge a complaint with the Office of the Privacy Commissioner

To exercise any of these rights, contact us via the contact form. We will respond within 20 working days as required by the Act.

If you are not satisfied with our response, you may contact the Office of the Privacy Commissioner at privacy.org.nz or by calling 0800 803 909.

9. Cookies

This website uses only a session cookie that is strictly necessary for the contact form to function. This cookie contains no personal information, is not used for tracking, and expires when you close your browser.

We do not use advertising cookies, analytics cookies (such as Google Analytics), or any persistent tracking cookies.

10. Third-Party Links

Our website contains links to external websites including NaturistLinks.org, the Naturist Federation of New Zealand, the International Naturist Federation, and government agencies. These sites have their own privacy policies, and we are not responsible for their content or practices. We encourage you to review the privacy policy of any external site you visit.

Our website uses Google Maps to display an embedded map. When the map loads, Google may collect data in accordance with Google's Privacy Policy.

11. Children's Privacy

Children under 16 years of age should not submit personal information to this website without the consent of a parent or guardian. Where we collect information about children (for example, family membership details), we do so with explicit parental consent and use that information only for the purposes of managing family membership and event participation.

12. Changes to This Policy

We may update this Privacy Policy from time to time. The date of the most recent revision appears at the top of this page. We will notify active members of significant changes by email where possible. Continued use of this website following any update constitutes acceptance of the revised policy.

13. Contact Us

For any privacy-related enquiries, requests to access or correct your information, or to raise a concern, please use our contact form. We take privacy seriously and will respond promptly.